Employee monitoring software is basically a technological solution that helps businesses to supervise their employees’ systems through a central station. Especially in this growing Coronavirus pandemic, it is the most beneficial thing for companies to measure their employees’ productivity by tracking their work.
There are so many employee monitoring tools available on the web with different features, but the main ones are time tracking and productivity measuring. Although small companies might think that there is not much need for employee monitoring software as the employees are very less.
But the fact is, monitoring tools are suitable for all kinds of businesses, especially for them, which are having remote teams. Even if there is a physical office, still employee monitoring software is very useful, because manually it is impossible to track what each employee is doing, no matter if you have a team size of 20 or 200.
There are numerous benefits of implementing an employee monitoring system at your workplace. But for those who are not convinced, here are the top 5 reasons why SMBs need such software.
Nowadays, approx 61% of businesses suffer data breach issues. Cyber-attacks have become very common. In fact, large tech giants are also not immune.
By using employee monitoring software, you can ensure the safety of your company’s confidential data, track your employees’ activity, and be aware of the threats that are coming your way.
If you are concerned about the morality and legality of the monitoring tools, then do not worry because it is legal in most countries. However, you might need a special consent to implement them.
Since data breaches can happen both from inside and outside, so, with the help of employee monitoring tools, you can track your employees’ activity and also hold them accountable for their actions if you find something fishy.
Having an employee monitoring system is very useful to stop illegal activities and to boost the productivity of your company.
2. Employee Progress
A company’s progress entirely depends on its employees and clients. So it is crucial to consider your employees’ development when talking about productivity.
Sometimes after providing thorough training, the workers still make mistakes. And the best thing to do is to recognize such errors and isolate them so you can provide the appropriate training.
By real-time tracking and documented report, you can see whether your employees follow regular protocols and work efficiently on tasks. Errors may be corrected as they arise, thereby helping to minimize costs and save time.
Tools like EmpMonitor provides a lot of features that benefit not only an organization but also the employees in so many ways.
According to a recent survey, an average employee spends a maximum of 3 hours on their personal stuff like browsing social media, reading news, online shopping, etc. And all these non-productive activities are not suitable for a company. It leads to the loss. But you can avoid such things from happening by introducing employee monitoring software in your workplace.
It will let you know what your employees are surfing on the internet and how much time they are spending on unnecessary breaks. In addition to this, your employees will also become more sincere towards their work when they are aware of the fact that their activities are being monitored continuously.
The fear of consequences will let them give their best to the company. And by fear it doesn’t mean your employees will be petrified, it’s all about deterrence and psychological things.
4. Quality Control
Companies generally track the emails and business calls to check if their employees are providing proper service to the clients. With the help of monitoring tools, you can go ahead an extra step and get more insights about your customer relations, which help you improve processes so that you can support your customers in the most productive way possible.
With the advantage of accessing everybody’s system, you can check from time to time whether the output is still at a high point or not. In addition to this, if, unfortunately, any problem occurs on any of the projects, then you can also check the analytics dashboard to know what caused the problem and how to resolve it.
5. Saves time and money
In business terms, it is said that time leaks are profit leaks. It is true for all types of businesses, and are mostly triggered by low productivity levels.
There can be a lot of reasons for time leaks, but the two most common ones are repeatable actions and slow software. And the best way to deal with these is to monitor employees’ activities.
With the help of monitoring tools, you can take the screenshots of your employees’ system screens and also evaluate the time they have spent in a particular app. Plus, you can also get to know which tasks are repeatable and need to get automated.
By removing inefficient machinery and automating operations, the business will save a lot of time because of the removal of repetitive activities from the workplace.
This way you can save a lot of time as well as money.
Implementation of employee monitoring software brings a lot of benefits to an organization. But it also needs to be conducted well; otherwise, it may backfire at you.
Make your employees very well aware of its functioning and how you are going to use it so that they should not find it intrusive or unnecessary
Author: Sumit Ghosh
Renowned performance marketer, user acquisition expert, and a product fanatic from Bangalore. He is a prominent speaker in masterminds and events in the performance marketing space. Sumit is the Founder of Socioboard, which owns products like PowerAdSpy, Socinator, EmpMonitor, DominatorHouse, and mobile apps in the social media automation space which have millions of users.